Last updated December 2020
Thank you for using The Plant Based Living Hub. We offer an online hub that allows you to connect with plant based businesses throughout New Zealand. It’s also a place for you to learn about plant based living and it provides the tools you need to help you transition to a plant based lifestyle.
Who we are
The Plant Based Living Hub is a New Zealand registered limited liability company, registered business name: Plant Based Living Ltd.
We operate this website www.plantbasedlivinghub.co.nz (and the domain plantbasedlivinghub.nz) and all pages within these domains. We also have two social media accounts: Facebook (www.facebook.com/plantbasedlivinghub) and Instagram (@plantbasedlivinghub).
We strongly believe in protecting the privacy of any personal information provided to us by our members or by people visiting our website and other online services and as such, this Privacy Policy (herein referred to as the “Policy”) outlines how we collect, use, disclose and store your personal information and advises you on how you can access that information.
This Policy applies to our obligations under the New Zealand Privacy Act 2020.
Consent
By using our website, you accept the terms of this Policy. You also consent to us collecting, using and storing your personal information in accordance with this Policy. We will only hold this information so long as it is still relevant and will destroy it thereafter.
What personal data we collect
We collect personally identifiable information from you when you:
Complete one of the following online forms on our website:
- Join Us
- Suggest a Business
- Contact Us
- Newsletter Signup
We also collect personal information contained in any verbal or written communications between you and us, such as:
- During in-person meetings
- During telephone conversations
- Via email messaging
- Via text messaging
- Via social media messaging
The information we collect can include:
- Your name
- Your email address
- Your telephone number(s)
- Your physical address
- Invoicing information
- Employment-related documentation e.g., CV or resume
Providing some information is optional but if you choose not to provide required information, we will be unable to provide our services to you.
We collect your personal information in order to
- Communicate with you, including responding to your feedback and information provided in submission forms
- Enable your use of the services available on our website
- Send you relevant commercial communications via email and/or other messaging
- Send you email notifications and our client newsletter that you have specifically requested
- Send you marketing communications relating to our business, that you have specifically previously agreed to, or which we think may be of interest to you (you can opt out of these marketing communications at any time)
- Deal with enquiries and complaints made in relation to our website, content, or suppliers
- Evaluate and improve our site and our services
- Conduct administrative tasks within our business
- For any other purpose for which you give your consent e.g. applying for a job with us
If your business is referred to us via the Suggest a Business page on our website, or if other plant based businesses recommend you to us, we will send you a link to your new profile containing your business details and seek approval to retain the page along with any personal information that is required in order for us to do business with you.
Unless you give us permission to reuse your personal information (e.g. holding employment application documentation on file for future employment opportunities), we hold this information for as long as it is required for the purpose for which it was provided. We then destroy or de-identify personal information unless we are otherwise required or authorised by law to retain the information.
We also collect non-identifiable information, when you engage with our website, such as:
- Your device ID, device type and information, geo-location information, Internet Protocol (IP) address and standard web log information. This information is manged with regular rotational purges.
- We use Google Analytics software to help measure traffic patterns to, from, and within our website. This service is used to anonymously aggregate website statistics such as number of page views, the number of visitors, time spent on our site, browser types, and common entry and exit points into and from the website. All information is aggregated by Google Analytics and provided to us to help us better understand usage of our website — no individual visitors are identified. Google Analytics is a leader in the industry and their systems have been adopted as an accepted website traffic measurement standard amongst major websites. You can learn more about Google Analytics by visiting the following links:
https://marketingplatform.google.com/about/analytics/
https://policies.google.com/privacy?hl=en - In addition to Google Analytics, we use other third-party tools in the marketing of our business and to promote other businesses that appear on our website. These third-party sources cannot identify you. All sources are secure and private and are only accessed by the Plant Based Living Hub. These third-party marketing sources will never contact you directly or share your data for their own purposes:
Email Marketing
Currently we hold a secure account with marketing service Mailchimp. Please see their Privacy Policy here: https://mailchimp.com/legal/privacy/
Social Media Advertising
Currently we use Facebook and Instagram. Please see their Privacy Policy here: https://www.facebook.com/policy.php - Cookies are small files that a website can send to your computer which can be stored on your hard drive (persistent cookies) or in memory (session cookies). Cookies store information about your preferences on a particular website and can remain on your computer once you have exited from that website. We do not use cookies to gather information about you, nor do we have plans to implement such technology in the future. In some cases, cookies may be used for operational purposes only.
- Unique Identifiers — we do not use any customer numbers to identify you or your business and have no plans to implement this in the future.
Disclosure of personal information
We do not and will never disclose any personal information you provide to us to any outside parties without your permission, unless it is necessary for us to do so in order to carry out our service to you, for example with our:
- Service providers such as our web host, IT system administrators and professional advisors
- Software providers such as customer relationship management, project management and accounting software
- Contractors who work with us to provide specific services
or otherwise as required by law.
Your personal information will only ever be disclosed to third parties here in New Zealand (or outside of New Zealand as applicable) who state that they will treat your personal information in a manner consistent with New Zealand’s privacy laws.
Security of personal information
We employ all reasonable precautions to prevent the loss, misuse, or alteration of your personal information. We hold your personal information digitally in secure databases operated by our third-party service providers. Hard copies of personally identifiable information are contained within a locked filing cabinet.
Access to your information within our organisation is limited to employees that are entitled to access this information as a requirement of their role.
Our website uses secure sockets layer (SSL) technology which establishes an encrypted link between our web server and a user’s web browser. This link ensures that all data passed between the web server and browser remain private. However, by using our site, you acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet, regardless of how securely we store your data.
Media
When uploading your business media to our site, such as listing photos and videos, please be aware that these media files are viewable to the public and publicly accessible. Plant Based Living Ltd reserves the right to use these images or videos for their own promotional use, such as across our website and social media accounts for marketing purposes only. We take care to ensure that uploaded images do not contain geo-location information.
Links to other websites and embedded content from other websites
This website contains links to other sites Please be aware that we are not responsible for the accuracy or the privacy practices of such sites. This Privacy Policy applies solely to information collected on this website and/or in any verbal or written communication that occurs between us.
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Accessing and updating your personal information
We are happy to provide you with access to any personal information that we hold about you. If it is incorrect, please ask us to correct it by contacting us at the details provided at the bottom of this page.
If at any time you would like to opt out of receiving any correspondence from us, or would like your personally identifiable information removed from our database, please contact us using the details at the bottom of this page and we will honour your request.
We destroy or de-identify personal information when we no longer need it, unless we are otherwise required or authorised by law to retain the information.
Amendments to our policy
We may, from time to time, amend this Privacy Policy. Any changes will be effective immediately upon the updating of this Privacy Policy on our website. Following any changes, should you continue to use our services, it will be deemed that you have agreed to such changes.
Making a complaint
If you believe your privacy has been breached or if you have a complaint about our handling of your personal information, please contact us using the details below.
We take privacy complaints seriously. If you make a complaint, we aim to respond within 5 business days to acknowledge your complaint at which time we will let you know how long we will take to resolve your complaint. We will investigate your complaint and write to you to explain our decision as soon as practicable.
If you are not satisfied with our decision, you can refer your complaint to the Office of the Privacy Commissioner online at https://www.privacy.org.nz/your-rights/making-a-complaint/
Contact us
If you’d like to contact us about our privacy policy, you can email us at: hello@plantbasedlivinghub.co.nz
